2013-14 Report on Plans and Priorities

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Office of the Privacy Commissioner of Canada

Supplementary Tables

Greening Operations

The OPC is bound by the Policy on Green Procurement but not the Federal Sustainable Development Act. With the Table that follows, the Office meets the mandatory reporting under Section 7 of the Policy.

  1. Approach: As an Agent of Parliament, the Commissioner of the OPC is not obligated to use Public Works and Government Services Canada’s procurement instruments, even though the Office is subject to the Policy on Green Procurement through the application of the Financial Administration Act Section 2 (OPC is included in Schedule I.1 of the FAA). Nevertheless, the OPC sees the value of using PWGSC procurement instruments and so its approach to implementing green procurement is to target the use of those instruments, to ensure the delivery of training to key personnel and to include green procurement objectives in the employee performance evaluations of key procurement and materiel management decision-makers.
  2. Management Processes and Controls: The OPC uses PWGSC procurement instruments as its primary procurement mechanism for service contracts above $25K and for the purchase of office furniture and supplies. Hence, the OPC leverages the environmental considerations incorporated into the standing offers managed by PWGSC.
  3. New Program: The OPC will commit to participate in a new program to recycle all batteries and pens. This program is free to the OPC and will create an account where the metal content from the batteries will generate a credit, which we can then donate to a charitable organization of our choice.
  4. Training: The OPC will ensure that all new procurement and materiel management functional specialist staff take the Canada School of Public Service course C215 by the end of 2013-14.
  5. Performance Evaluations: This fiscal year the OPC commits to continue to include some clauses (e.g. successful completion of the C215 course, participation in the computer school recycling program) to take environmental considerations into account in procurement activities in the performance management agreement of the two (2) functional specialists (Manager, Procurement and Manager, Materiel Management).
  6. Meeting Targets: The OPC will report against these targets in the Departmental Performance Report 2013-14.

Summary of Capital Spending by Program

Program
($ thousands)
Forecast Spending
2012-13
Planned pending
2013-14
Planned Spending
2014-15
Planned Spending
2015-16
Internal Services 997 2,781 350 550
Total 997 2,781 350 550

The increase in capital spending from 2011-12 to 2012-13 and 2013-14 is due to the OPC relocation of its headquarters office in the fall of 2013. The spending is for the office set up and equipment as well as the new technology infrastructure. In 2014-15 and beyond, planned spending will be for the purchase of office equipment and the replacement of regular technology infrastructure equipment.


Upcoming Internal Audits and Evaluations over the Next Three Fiscal Years

a. All upcoming Internal Audits over the Next Three Fiscal Years
1. Name of Internal Audit 2. Internal Audit Type 3. Status 4. Expected Completion Date
Service Standards (including review of Call Centre) Assurance audit of a program Planned March 31, 2014Footnote *
Investigating Complaints and Responding to Inquiries – Follow-up on various audits conducted in 2010/11 and 2011/12 Assurance audit of a program Planned March 31, 2014Footnote *
Values and Ethics ImplementationFootnote ** Assurance audit of an area of management Planned March 31, 2015
Information TechnologyFootnote ** Assurance audit of a functional area Planned March 31, 2015
Common Services for Agents of ParliamentFootnote ** Assurance audit of a functional area Planned March 31, 2016
Technology Analysis BranchFootnote ** Assurance audit of a program Planned March 31, 2016
b. All upcoming Evaluations over the Next Three Fiscal Years
1. Name of Evaluation 2. Program 3. Status 4. Expected Completion Date
Summative evaluation of the OPC Contributions Program Research and Policy Development Planned March 31, 2014
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