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2014-15 Report on Plans and Priorities (RPP)

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Office of the Privacy Commissioner of Canada

Supplementary Tables

Greening Operations

The OPC is bound by the Policy on Green Procurement but not the Federal Sustainable Development Act. With the Table that follows, the Office meets the mandatory reporting under Section 7 of the Policy.

  1. Approach:  As an Agent of Parliament, the Commissioner of the OPC is not obligated to use Public Works and Government Services Canada’s procurement instruments even though the Office is subject to the Policy on Green Procurement through the application of the Financial Administration Act Section 2 (OPC is included in Schedule I.1 of the FAA). Nevertheless, the OPC sees the value of using PWGSC procurement instruments and so its approach to implementing green procurement is to target the use of those instruments, to ensure the delivery of training to key personnel and to adopt  green procurement objectives whenever possible and in the best interest of the department.
  2. Management Processes and Controls: The OPC often uses PWGSC procurement instruments as a procurement mechanism for service contracts and for the purchase of office furniture and supplies. Hence, the OPC leverages the environmental considerations incorporated into the standing offers managed by PWGSC.
  3. New Programs: The OPC will be implementing the following new initiatives:
    • Office supplies: An internal office supply catalogue for employees with a broader range of green office supplies;
    • Photocopier paper:  all paper used for photocopying will have a 50% recycled ratio.
    • Print Optimization Project:  Reducing the amount of printers and increasing use of Multi-Functional Devices (MFD) with a target of 8 employees to 1 MFD.  Operating fewer printing units (MFD) by eliminating over 70% of the printing units allows for the reduction of greenhouse gas emissions, electricity consumption, paper consumption, ink or toner usage and disposal of federal surplus electronic and electrical equipment.
    • Computer Equipment Evergreening: Initiative to replace computer equipment every 3 to 5 years depending on the type of equipment.  This will allow the OPC to take advantage of newer technology, reduce waste and provide for disposal of equipment that can still be used by programs such as Computer for Schools and E-waste program.
  4. Training: The OPC will ensure that all procurement, materiel management and Information Technology functional specialist staff take the Canada School of Public Service course C215 by the end of 2014-15.
  5. Meeting Targets: The OPC will report against these targets in the Departmental Performance Report 2014-2015.

Disclosure of Transfer Payment Programs (TPP )s under $5 million

1. Name of TPP 2. Program, Sub-Program and Sub-Sub-Program 3. Main Objective(s) 4. End Date of TPP 5. Type of Transfer Payment (Grant, Contribution) 6. Planned Spending for 2014-15 7. Fiscal Year of Last Completed Evaluation 8. General Targeted Recipient Group
Personal Information Protection and Electronic Documents Act Contributions Program (payments are voted) Research and Policy Development Program 1. Capitalize on existing research capacity in academic, not-for-profit and other sectors to generate new knowledge and support the development of expertise in selected areas of privacy and data protection.

2. Increase awareness and understanding among individuals and organizations of their privacy rights and obligations.

3. Promote uptake and application of research results by relevant stakeholders
March 31, 2015 Contributions $500,000 2009-10 Non-profit organizations including consumer, voluntary and advocacy organizations, educational institutions and industry and trade associations.

Upcoming Internal Audits and Evaluations over the next three fiscal years

A. All upcoming Internal Audits over the next three fiscal years
1. Name of Internal Audit 2. Internal Audit Type 3. Status 4. Expected Completion Date
Information Management and Information TechnologyFootnote * Assurance audit of functional area Planned March 31, 2015
Privacy Act and PIPEDA InvestigationsFootnote * Assurance audit of a program Planned March 31, 2016
Common Services for Agents of ParliamentFootnote * Assurance audit of functional area Planned March 31, 2017
Values and Ethics ImplementationFootnote * Assurance audit of an area of management Planned March 31, 2017
B. All upcoming Evaluations over the next three fiscal years
1. Program 2. Proposed Title of Evaluation 3. Planned Evaluation Start Date 4. Expected Completion Date
Research and Policy Development Evaluation of the Personal Information Protection and Electronic Documents Act Contributions Program April 1, 2014 December 31, 2014
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