2012-13 Departmental Performance Report (DPR)
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Supplementary Information Tables
Internal Audits and Evaluations
Internal Audits (2012-13)
|Name of Internal Audit||Internal Audit Type||Status||Completion Date|
|Internal Audit of Procurement||Assurance audit of a functional area||Completed||March 4, 2013|
|Review of Information Sharing Practices||Management practices review||Completed||March 4, 2013|
There were no evaluations planned in 2012-13.
The OPC is bound by the Policy on Green Procurement but not the Federal Sustainable Development Act. With the Table that follows, the Office meets the mandatory reporting under Section 7 of the Policy.
- Approach: As an Agent of Parliament, the Commissioner of the OPC is not obligated to use Public Works and Government Services Canada’s procurement instruments, even though the Office is subject to the Policy on Green Procurement through the application of the Financial Administration Act Section 2 (OPC is included in Schedule I.1 of the FAA). Nevertheless, the OPC sees the value of using PWGSC procurement instruments and so its approach to implementing green procurement is to target the use of those instruments, to ensure the delivery of training to key personnel and to include green procurement objectives in the employee performance evaluations of key procurement and materiel management decision-makers.
- Management Processes and Controls: The OPC uses PWGSC procurement instruments as its primary procurement mechanism for service contracts above $25K and for the purchase of office furniture and supplies. Hence, the OPC leverages the environmental considerations incorporated into the standing offers managed by PWGSC.
- Training: The OPC will ensure that all existing and new procurement and materiel management functional specialist staff take the Canada School of Public Service course C215 by the end of 2012-13 (6 employees in total).
- Performance Evaluations: This fiscal year the OPC commits to include some clauses (e.g. successful completion of the C215 course, participation in the computer school recycling program) to take environmental considerations into account in procurement activities in the performance management agreement of the two (2) manager-functional specialists (manager, procurement and manager, materiel management.
- Progress Status (as of March 31, 2013):
Management Processes and Controls: In addition to using PWGSC Standing Offers and Supplier Arrangements where green procurement has been incorporated within the agreements, the OPC has begun implementing several new environmentally friendly initiatives such as recycling batteries and used pens, using 50% recycled paper in photocopiers including accessible paper recovery recycling, procuring standardized equipment, providing a larger variety of green office supplies for employees and moving to a paperless environment.
Training: In an effort to continually allocate resources in the most effective manner, the OPC decided to limit training on Green Procurement to those key functions directly involved in procurement. This includes the Senior Procurement Officer, the Procurement Officer, the Manager of Administrative Services and the Administrative Services Coordinator responsible for material management. To date both procurement officers and the Manager of Administrative Services completed the required training. Remaining training will occur in 2014-15, once the relocation of the OPC’s headquarter offices to Gatineau, Quebec, is completed.
Performance Evaluations: Performance evaluations were documented accordingly to acknowledge completion of the Green Procurement training or to ensure the training is completed.
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