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Future-Oriented Condensed Statement of Operations for the year ended March 31, 2020

Statement of management responsibility

Management is responsible for these future-oriented financial statements, including responsibility for the appropriateness of the assumptions on which these statements are prepared. These statements are based on the best information available and assumptions adopted as at November 30, 2018 and reflect the plans described in the Office's 2019-20 Departmental Plan.

The future-oriented financial information has been prepared by management in accordance with Treasury Board accounting policies which are consistent with Canadian public sector accounting standards.

Management is responsible for the information contained in the future-oriented financial information and for the process of developing assumptions. Assumptions and estimates are based upon information available and known to management at the time of development, reflect current business and economic conditions, and assume a continuation of current governmental priorities and consistency with the mandate and strategic objectives of the Office of the Privacy Commissioner.

Much of the future-oriented financial information is based on the assumptions, best estimates, and judgment and gives due consideration to materiality. At the time of preparation of these statements, management believes the estimates and assumptions to be reasonable. However, as with all such assumptions, there is a measure of uncertainty surrounding them. This uncertainty increases as the forecast horizon extends.

The actual results achieved for the fiscal years covered in the accompanying future-oriented financial information will vary from the information presented and the variations may be material.

(Original signed by)

Daniel Therrien
Privacy Commissioner

(Original signed by)

Daniel Nadeau, CPA, CGA
Deputy Commissioner
Corporate Management Sector and Chief Financial Officer

Gatineau, Canada
March 8, 2019


Future oriented statement of operations (unaudited)

For the year ended March 31
(in thousands of dollars)
  2018-19
Forecast Results
2019-20
Planned Results
Expenses    
Protection of Privacy Rights
21,543 20,568
Internal Services
8,609 8,273
Total Expenses
30,152 28,841
     
Revenues    
Internal Support Services
200 200
Total Revenues 200 200
     
NET COST OF OPERATIONS BEFORE GOVERNMENT FUNDING AND TRANSFERS 29,952 28,641
The accompanying notes form an integral part of these future-oriented financial statements.

Notes to the future-oriented statement of operations (unaudited)
Office of the Privacy Commissioner of Canada

1. Methodology and Significant Assumptions

The future-oriented statement of operations has been prepared on the basis of the government priorities and the plans described in the Office’s 2019-20 Departmental Plan.

The information in the estimated results for fiscal year 2018-19 is based on actual results as at November 30, 2018 and on forecasts for the remainder of the fiscal year. Forecasts have been made for the planned results for the fiscal year 2019-20.

The main assumptions are as follows:

  1. The Office’s activities will remain substantially the same as the previous year.
  2. Expenses and revenues, including the determination of amounts internal and external to the government, are based on historical experience. The general historical pattern is expected to continue.

These assumptions are adopted as at November 30, 2018.

2. Variations and Changes to the Forecast Financial Information

While every attempt has been made to accurately forecast final results for the remainder of 2018-19 and for 2019-20, actual results achieved for both years are likely to vary from the forecast information presented, and this variation could be material.

In preparing this future-oriented statement of operations, the Office of the Privacy Commissioner of Canada has made estimates and assumptions concerning the future. These estimates and assumptions may differ from the subsequent actual results. Estimates and assumptions are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Factors that could lead to material differences between the future-oriented statement of operations and the historical statement of operations include:

  1. The timing and amounts of acquisitions and disposals of property and equipment may affect gains/losses and amortization expense.
  2. Implementation of new collective agreements.
  3. Further changes to the operating budget through additional new initiatives or technical adjustments later in the year.

Once the DP is presented, the Office of the Privacy Commissioner of Canada will not be updating the forecasts for any changes in financial resources made in ensuing supplementary estimates. Variances will be explained in the Office Results Report.

3. Summary of Significant Accounting Policies

The future-oriented statement of operations has been prepared using Government’s accounting policies that came into effect for the 2018-19 fiscal year which are based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards.

Significant accounting policies are as follows:

Expenses

Expenses are recorded on an accrual basis. Expenses for the Office operations are recorded when goods are received or services are rendered including services provided without charges for accommodation, employee contribution to health and dental insurance plan and worker’s compensation which are recorded as expenses at their estimated cost. Vacation pay and compensatory leave as well as severance benefits are accrued and expenses are recorded as the benefits are earned by employees under their respective terms of employment.

Transfer payments are recorded as expenses when the recipient has met the eligibility criteria or fulfilled the terms of a contractual transfer agreement or, in the case of transactions which do not form part of an existing program, when the Government announces a decision to make a non-recurring transfer, provided the enabling legislation or authorization for payment receives parliamentary approval prior to the completion of the financial statement. Transfer payments that become repayable as a result of conditions specified in the contribution agreement that have come into being are recorded as a reduction to transfer payment expense and as a receivable.

Expenses also include provisions to reflect changes in the value of assets, including provision for bad debt on accounts receivable, provision for advances or liabilities, including contingent liabilities to the extent the future event is likely to occur and a reasonable estimate can be made.

Expenses also include amortization of tangible capital assets which are capitalized at their acquisition cost. Amortization of tangible capital assets is done on a straight-line basis over the estimated useful life of the asset.

Revenues

Revenues from Internal Support Services are recognized in the accounts based on the services provided in the year.

4. Parliamentary authorities

The Office is financed by the Government of Canada through parliamentary authorities. Financial reporting of authorities provided to the Office do not parallel financial reporting according to generally accepted accounting principles since authorities are primarily based on cash flow requirements. Items recognized in the Future-Oriented Statement of Operations in one year may be funded through parliamentary authorities in prior, current, or future years. Accordingly, the Office has different net cost of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:

(a) Reconciliation of net cost of operations to requested authorities

(in thousands of dollars)
  2018-19
Forecast Results
2019-20
Planned Results
Net cost of operations before government funding and transfers 29,952 28,641
Adjustments for items affecting net cost of operations but not affecting authorities    
Amortization of tangible capital assets
(497) (516)
Services provided without charge by other government departments
(3,286) (3,318)
Decrease (Increase) in vacation pay and compensatory leave
45 (142)
Total items affecting net cost of operations but not affecting authorities (3,738) (3,976)
     
Adjustments for items not affecting net cost of operations but affecting authorities    
Acquisitions of tangible capital assets
58 50
Total items not affecting net cost of operations but affecting authorities 58 50
REQUESTED AUTHORITIES 26,272 24,715

(b) Authorities requested

(in thousands of dollars)
  2018-19
Forecast Results
2019-20
Planned Results
Authorities requested    
Vote 5 - Operating expenditures
23,981 21,969
Statutory amounts
2,291 2,746
REQUESTED AUTHORITIES 26,272 24,715
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